FB01 step by step_ Posting documents - Automate_Studio - 20.3

Automate Studio with Connect User Guide

Product type
Software
Portfolio
Integrate
Product family
Automate
Product
Automate > Automate Studio
Version
20.3
Language
English
Product name
Automate Studio
Title
Automate Studio with Connect User Guide
Topic type
Administration
Installation
Overview
How Do I
First publish date
2018
ft:lastEdition
2024-05-06
ft:lastPublication
2024-05-06T08:28:10.436135

FB01 step by step: Posting documents

This document describes how you can use Automate Transaction to post documents in the SAP Business Suite from data in Microsoft Excel using the SAP transaction FB01.

The example here will show how to use the Transaction loop feature to upload documents with multiple-line entries from an Excel file into SAP.

Steps

Record

  1. Start Automate Studio from the desktop shortcut or from the Windows Start menu.
  2. Click New.

  3. Click Transaction, and then click Create from Recording.

    click transaction create from recording

  4. Choose the SAP system that you want to use, enter the appropriate user data, and then click Log On to SAP.

    choose system and log on to sap

    If you do not see the SAP system that you want, click Advanced SAP Logon, click Add System, provide the system information, and click OK.

  5. In the Transaction code box, type FB01.

    transaction code box

  6. Leave the recording mode as Standard. If you do not see Standard, click Change, click Non-Batch Input Mode Without SAP Controls, and then click OK.

    Note: For most transactions, the default mode is Standard, and the Automate Function Module (WFM) selects the optimum mode for the t-code that is being recorded. If the WFM is not installed, Non-Batch Input Mode Without Controls will work for most transactions. Non-Batch modes are necessary for downloading information from SAP transactions, or for Finance or HR transactions in which there are Dynamic Actions executing or user parameter values being used; otherwise, if you do not have access to Non-Batch modes, you can try recording in Batch Mode. The difference between Without SAP Controls and With SAP Controls is just a matter of what tools are on the transaction screens. For more information, see the Recording modes topic (Connect mode or Foundation mode).

  7. Click Start Recording.

    start recording button

    The FB01 transaction starts.

    Note: The following screens may vary according to the way your SAP system has been configured.

  8. To make this process repeatable by Transaction, there will be a few changes to the process compared with how you would manually create a material. These differences will be identified throughout the rest of this document.

  9. Enter data into the header section of the screen. In this example:
    • Document Date
    • Document Type
    • Company Code
    • Currency Rate

    header data screen in sap gui

  10. Click Fast Data Entry.

    fast data entry button

  11. In the Tx field on the top row, enter a space.

    click in tx column and press space bar

  12. Under Other line items, enter the following:
    • PstKy
    • Account

    other line items section

    You can also enter a different company code.

    Important: These steps will most likely be different from manual entry.

  13. Click Enter (the green checkmark button).
  14. Enter the Amount and any other relevant data.

    add g/l account item screen

  15. Click Fast Data Entry again.

    fast data entry button

  16. In the Tx field on the top row, enter a space.

    click in tx column and press space bar

  17. Under Other line items, enter the following:
    • PstKy
    • Account

    Important: While recording this transaction, pay close attention to the running balances of the debit and credit entries. The transaction balance indicator must be green at the end of the recording.

    other line item section with pstky 50

  18. Click Enter (the green checkmark button).
  19. Enter the Amount and any other relevant data.

    add g/l account item screen

  20. Click Fast Data Entry again.
  21. Click Save to save and exit out of the transaction.

    s a p save button

  22. When SAP notifies you that the document was posted, click the green checkmark button. This ends the recording.

After Studio finishes compiling the script, it will take you to the Map tab.

Map

It is now time to create the mapping for this transaction. Mapping a script is just a matter of connecting SAP fields to fields in your data file. Transaction provides a Mapper to facilitate this process.

Auto Mapping will map the entire script to an Excel spreadsheet in the order that they appear in the Mapper. Because of the complexity of this transaction, we will map the fields manually instead.

The screenshot below shows the Basic View tab of the Mapper.

In each of the rows of the Mapper, you will see:

  • Mapper row number: This is just a reference number.
  • Enable flag: only enabled Mapper rows will be executed by Transaction.
  • Field Description: The label associated with the SAP technical field name.
  • Field Name: The SAP technical field name.
  • Field Type & Length: For example, String or Decimal, and the padding options.
  • Mapping direction: Fixed Value, Excel to SAP, SAP to Excel (or, if mapping to Access: Access to SAP, SAP to Access).
  • Value: Values assigned to the SAP field; either fixed values or mapped locations in the associated data source.

Note: The Properties pane is also displayed, but it is not shown below.