When you create a custom field with "Status" as the API name, the field value is treated as the status of the asset and is displayed throughout the application as a colored badge next to the asset name.
Any field type can be used to hold a status value, however, to assign a custom color, you must use a reference list.
To add a custom status field on an asset:
-
Go to the Configuration page of the asset type, for example .
-
Select the asset type on which you want to define a custom status field.
-
On the Fields tab, click the Add button.
-
Give the new field an API Name of
Status. If you name the field Status, the API Name will be populated with Status as well by default.
You can use any field type to hold a status value. If you select the List field type and then choose a reference list in the Type of List property, you can select a color for each reference list item to represent the different statuses.
There are hard coded color values for Draft (gray), Under Review (orange), and Certified (green).
-
Go to the detail page of an asset of this asset type, and set the Status field.
The status is displayed in a colored badge next to the asset name.
If the field is listable, the status will also be displayed in the asset list grid. A colored dot will also be displayed in the asset list grid if the field is based on a reference list with colors defined for the reference list items.