Search for assets - Data360_Govern - Latest

Data360 Govern Help
Product type
Software
Portfolio
Verify
Product family
Data360
Product
Data360 Govern
Version
Latest
ft:locale
en-US
Product name
Data360 Govern
ft:title
Data360 Govern Help
Copyright
2025
First publish date
2014
ft:lastEdition
2025-09-24
ft:lastPublication
2025-09-24T20:07:53.282000

The ability to swiftly and accurately locate assets is crucial for maintaining data integrity and supporting informed decision-making. This topic introduces the search functionality embedded within the system, designed to streamline the process of finding and managing assets.

You can search Data360 Govern in two main ways:

  • Global search - Search across all asset types from the Home page, or from the header bar on any page. On the Home page, you can refine your search by choosing from the search categories listed to the left of the search field.

  • Local search - Search a particular aspect of the application from the search bar above a grid, or in the navigation bar.

Tip: You need the appropriate read permissions for an item to be included in the search results.
Tip: If the search field is missing from the header bar, contact your administrator, as they have the ability to manage its availability.

Overview of global searches

  • Full text indexing: The global search functionality uses a full-text index, which means that assets are treated as documents. This allows for more sophisticated searching capabilities compared to simple keyword matching.
  • Multi-term search: When you perform a search with multiple terms, such as "detailed figures", the search engine breaks it down into individual components. It searches for each term separately, so it will look for both "detailed" and "figures". Characters such as an underscore "_", dash "-" and period "." are treated as word breaks for asset names, in a similar way to a space between words. This means that elements of a phrase or word that are separated by one of these characters, are indexed individually, as well as the complete string. In contrast to this, names and other fields on the asset record are indexed in their original format, without implied word breaks.
  • Relevance scoring: Documents containing all search terms will score higher in the search results. This means that if a document includes both "detailed" and "figures", it will be ranked higher than a document that contains only one of the terms. Higher weights are applied to the Name field (x2) and Tags (x1.5).
  • Order and proximity: The search engine also considers the order and proximity of the search terms within the documents. If the terms appear close together and in the same order as your search query, the document will be considered more relevant.
  • Troubleshooting: You can search for full or partial Asset UIDs. This can be very helpful when troubleshooting a search where expected assets are not among the results. Search by the Asset UID to determine if the asset is in the search index, or if an index rebuild might be needed.
  • Wildcards: To search for different forms or completions of a word, use * at the end of the word in your search query. For example:
    • "Suppl*" finds "supply" and "supplier"
    • "table of con*" finds "table of contents"
    • "report*" finds "report", "reporting" and "reported"
    Note: You must explicitly type the wildcard character (*) if you want to ensure that all completions of the search query are returned in the search results.
  • Search results card: Some fields will automatically display on the search results card, including fields defined on asset types where the API Name is "Name" or "Description", Tag field types and semantic type information. To add additional fields to the search results card, select Add To Search Results when creating or editing field types for asset types.

Perform a global search

Search across all asset types from the Home page, or from the header bar on any page. On the Home page, you can refine your search by choosing from the search categories listed to the left of the search field.

  1. Enter a search term. As you type, a list of matching results is displayed. You can refine your search further by using the Filter field. If an item in the list of results corresponds to an asset, you can click it to be taken to the corresponding asset detail page.

  2. If you have not selected an item from the list of results below the search bar, press Enter to display the Search Results page, with all relevant results for your search term. Each search result is displayed in a separate card on the Search Results page.
    Note: Asset types that do not include at least one item are not available in the list of search categories on the Home page, and do not appear in search results. The asset types that are included in the initial list of search results is determined by your administrator.
    Tip: To go directly to the Search Results page, click the magnifying glass icon, to the right of the search bar or field.

Perform a local search

Search a particular aspect of the application from the search bar above a grid, or in the navigation bar. In most grids, the search function operates as a "starts with" search. However, in certain instances, it functions as a "contains" search. When the search is a "starts with" type, a "?" icon appears in the search bar, accompanied by a tooltip.

  1. Go to the required grid, or select the required list item from the navigation bar.

  2. Enter the search term in the search field.

    If you are using the search field above a list grid, you can use the * character to carry out a wildcard search. For example, "starts with term*".

    If you are using the search field above a list accessed from the navigation bar, you cannot use wildcards.

    You do not need to press Enter to complete the search, the results are filtered as you type.

  3. If you are searching a list grid, you can refine your search further by using the Filter field.