An important aspect of good governance is to establish ownership of assets, with owners taking responsibility for the accuracy and quality of the assets that they own.
Default ownership rules are established by the administrators of the system, with certain types of asset being assigned to particular users and groups upon creation. If you are responsible for configuring the system, or wish to learn more about how this is achieved, please see Manage roles and security policies.
To review the ownership of your newly created asset, browse or search to go to the asset page and select the Ownership tab.
The Ownership table lists roles against users and groups for this asset.
Roles determine which actions you can take upon assets. By default, with no roles assigned, a user can only view an asset. Roles then grant you rights to perform actions such as editing assets or assigning ownership.
Roles also determine the responsibility of users in workflows, identifying who is able to approve or reject the actions of others.
Typical roles are:
- Business Owner
- Data Steward
- Data Protection Officer
However, this can be customized for your own installation, and you may want to seek further information from your system administrators.
Modifying ownership of an asset
If you have the required permissions, you can add new roles to users or groups for an asset.
- Click the Add icon above the list.
- Choose a Role from the list.
- Choose an Assignee to assign permissions to the asset.
If you have administrator rights, you can see which entitlements a role confers on a user or group, by going to .