In addition to defining the layout of your output file, the Name/Address Record Posting function allows you to specify the storage conditions for your processed data. CODE-1 Plus determines a relative probability of correctness for every record. CODE-1 Plus uses this probability of correctness to reject records that may contain inaccurate information. During processing, CODE-1 Plus sometimes drops information from a given address in order to determine a match or more than one match for a given ZIP Code or address component.
You can use the Storage Options screens of the Name/Address Record Posting component to specify:
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The maximum probability of correctness required for CODE-1 Plus to store a record
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Whether CODE-1 Plus stores a record if information was dropped during processing
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Whether CODE-1 Plus stores a record if there were multiple ZIP Code matches
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What to store if, due to one of the above conditions, CODE-1 Plus did not store information
Disposition Indicator
The Storage Options screens contain disposition indicator fields that determine what to store in your output file when you do not want to store the returned information. Some examples include:
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What to store when CODE-1 Plus finds multiple matches
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What to store when probable correctness codes are too high
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What to store when CODE-1 Plus drops information during a match attempt
When you decide not to store the returned information, you may decide to store:
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Blanks
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Nothing
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Zeros
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Information from your input file
In all cases, the default is for CODE-1 Plus to store blanks in the position you specify in your output file. For example, you may have decided that you did not want CODE-1 Plus to store the standardized address if there was information dropped during the matching process. In that case, CODE-1 Plus looks at the disposition indicator code you specify on the Standardized Address Storage Options screen to determine whether to store blanks or nothing in the standardized address location in your output file.
Maximum Address Correctness
During the matching process, CODE-1 Plus assigns a "probable correctness" value to a matched address. The correctness value indicates how "accurate," on a scale of 0 to 9, CODE-1 Plus considers the match. A probable correctness value of 0 means that the standard address has the highest probability of being correct. A probable correctness value of 9 means that the record has what CODE-1 Plus considers to be the lowest probability of being correct.
For each address component, CODE-1 Plus gives you the option to specify the maximum acceptable address correctness. If you put a value in this field, CODE-1 Plus stores the output information for a specific record only when the record's probable address correctness value is equal to or less than your specified maximum. In all cases, the default maximum address correctness is 9.
For example, if you type a maximum address correctness value of 5 on the ZIP Code Locations Storage Options screen, CODE-1 Plus stores returned ZIP Codes for records with probable address correctness values of 5 and lower, but does not store returned ZIP Codes for records with probable address correctness values of 6 and higher.
Maximum Overall Correctness
CODE-1 Plus also assigns an overall probability of correctness value to matched records. The overall correctness takes into account not just the address, but also the firm-name match, and whether or not any information was dropped during the matching process. As with address correctness, the overall correctness value indicates how "accurate," on a scale of 0-9, CODE-1 Plus considers the match.
Each output Storage Options screen allows you to specify a maximum acceptable overall correctness value. If you specify a value in this field, CODE-1 Plus stores the output information for a specific record only when the record's probable overall correctness value is equal to or less than your specified maximum value. In all cases, the default maximum overall correctness is 9.
For example, if you type a maximum overall correctness value of 4 on the Standardized Address Storage Options screen, CODE-1 Plus stores standardized addresses for records with probable overall correctness values of 4 and lower but does not store standardized addresses for records with probable correctness values of 5 and higher.
Function Keys
The following function keys are available on the Name/Address Record Posting screens.
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Function Key |
Name |
Description |
|---|---|---|
|
F3 |
Exit |
Exit from the Name/Address Record Posting component without saving data. |
|
F6 |
Update |
Save the data and quit from the Name/Address Record Posting component. |
|
F24 |
Field Search |
Allows you to display the location and lengths of the fields in an external file. Type file name and library of external file. |