The Automate products (the “Software”) may require an electronic license key (“License Key”). As a condition of use, each License Key delivered to Licensee by Automate shall be assigned to and used by a single, designated named user and may not be shared with any other individual end user.
RPA Bot licenses
The Automate licensing compliance guidelines include the following provisions for the use of Robotic Process Automation (RPA) “bots” or other software programs that cause a Studio script to run:
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Robotic Process Automation (RPA) bots may only be used with a full Studio RPA Runner license or Professional User for RPA license for Foundation licensing on an annual subscription basis. Bots may not be used with any named user license (Studio Runner, Professional). Customers wanting to use RPA bots or any other software programs to interact with the Automate Studio software to cause a Studio script to run must purchase a full Studio RPA Runner annual subscription license.
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Allowing multiple bots to use the same Studio RPA Runner or Professional User for RPA license is not allowed. Additionally, people and bots cannot share the same license.
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A single bot using a Studio RPA Runner license or Professional User for RPA license cannot run Studio scripts using multiple SAP IDs in a single SAP system. In addition, a bot may not run a Studio script using a human SAP ID.
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A human SAP ID should have a named user Studio license. Similarly, a named user Studio license may not be used to run with a SAP bot ID.
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A Studio RPA Runner or Professional User for RPA license cannot be moved between bots.
Named user licenses
A named user may not use their License Key to access the Automate Software on behalf of any other individual, even if such individual also has a Windows ID for interaction with SAP products. Additional and/or replacement License Keys may be obtained from Automate.
A named user Licensee is allowed two license moves per quarter per calendar year. At Precisely’s discretion, additional named user license moves may be allowed.
Precisely retains the right to disable all Licensee site functionality, including without limitation reporting, license moves, and user management, if maintenance expires or subscription term is complete or is terminated for any reason. If functionality is disabled, authentication via Connect and the use of modules in Studio with Connect that have been paid for is still allowed until the end of life of that product.
Sharing of licenses is a breach of the Precisely Automate product terms of service and may result in a suspension of the Licensee account or termination of the License Agreement.
Automation scripts created by Studio during a trial cannot be used by Studio runners at the end of a Studio trial unless a Studio product purchase was made.
Automate Evolve and Studio Manager
Automate Evolve and Automate Studio Manager are licensed as an on-premise or customer hosted platform and can support a high availability environment without any additional licensing. However multiple separate environments will require additional licensing.
Automate Evolve and Automate Studio Manager only support full Studio Developer, full Studio Developer Pro, or full Studio Runner licenses and do not support individually licensed modules. In Evolve and Studio Manager, the Active Directory Sync feature should not be used to automate license reassignments; this would amount to pooled licensing, which is not allowed for named user licenses.
Using Automate products after reading this license restriction documentation constitutes acceptance of the terms and conditions set forth herein. For a complete understanding of your legal agreement, please review the End User License Agreement or your Master License and Services Agreement (MLSA), whichever applies to your company or organization.
Evolve - Digital Access & SAP Data API License
Digital access and SAP data API License restrictions |
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For ongoing usage of the Digital Access License, customers must have an active Evolve or Studio Manager maintenance agreement or subscription. Automate reserves the right to audit the usage of these solutions to confirm compliance; for this purpose, we will sync API usage data from your environments. |
Automate reserves the right to modify the API, and to release subsequent versions of the API. The customer will need to update their version of the Evolve platform to access this latest version of the API. The customer will not need to re-purchase their usage license when they upgrade. |
APIs do not have a separate product lifecycle from Evolve and Studio Manager. Please review the Automate Product Support Availability regarding customer support. |
Automate is not responsible for licensing enforcement in the third-party system and the customer is responsible to maintain their licensing agreement with the third-party system or SAP system connected with Evolve or Studio Manager. |
The APIs cannot be distributed to external parties or consultants for their own application development intended for reselling of Evolve or Studio Manager solution’s capabilities regarding data integration into SAP products. The customer shall be responsible for the application in which this API is being consumed for interacting with Evolve forms and workflows and ultimately to post this data to SAP. |
In case the third-party system is on an external network, the customer shall be responsible for securing access of the API from the third-party application. |
Automate will provide support for the access of its API and not for any third-party application created using this API. The same applies for the development of the application wherein the customer is responsible for the third-party system that accesses the Evolve API to create the application. |
Evolve – Portal Framework license
Portal Framework license restrictions |
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External portals are for customers, vendors, suppliers, partners or other outside parties and are not to be used by employees or contractors who don’t have a named Automate license. |
Internal portals are to be used only by employees or contractors with a named user license. |
Licensed Platform users cannot be involved in processes that interact with SAP even if it is through a portal. |
Automate reserves the right to modify the Portal Framework, and to release subsequent versions of it when new versions of Evolve are released. The customer will need to update their version of the Evolve platform to access this latest version of the Portal Framework. The customer will not need to re-purchase their Portal Framework license when they upgrade. |
A Portal Framework license does not include any infrastructure costs associated with hosting the portal in Microsoft Azure, customers will be responsible for this cost based on their Azure usage. |
Studio Administrator
Studio Administrator is a license management and reporting system for Studio. Any other Studio Administrator functionality is provided as a courtesy by Automate Studio with Studio Administrator to users. Precisely reserves the right to discontinue, add, or remove Studio Administrator features at any time without prior notice; this excludes basic license management functionality required for use of the Studio software.
Using Automate products after reading this license restriction documentation constitutes acceptance of the terms and conditions set forth herein. For a complete understanding of your legal agreement, please review the End User License Agreement or your Master Licenses Services Agreement, whichever applies to your company or organization.
Automate Connect
Connect is a license management system for Studio. Any other Connect functionality is provided as a courtesy by Automate to users. Automate reserves the right to discontinue, add, or remove Connect features at any time without prior notice; this excludes basic license management functionality required for use of the Studio software. In addition, unsupported versions of Studio are not guaranteed to work in perpetuity because Automate must counter security threats and/or adopt new technologies for the license management system on an ongoing basis.
Using Automate products after reading this license restriction documentation constitutes acceptance of the terms and conditions set forth herein. For a complete understanding of your legal agreement, please review the End User License Agreement or your Master Services Agreement, whichever applies to your company or organization.
Please note that module-only licenses are no longer available for versions 20.2 and above. Existing customers must upgrade to full Studio or Studio Runner licenses if they wish to upgrade to 20.2. Contact your sales representatives if you have any questions.
Automate Foundation
Automate Foundation is licensed as a platform and can support a high availability setup using a single instance of the Automate License Management System ("LMS") without any additional licensing. Multiple instances of LMS will require additional licensing.
Automate Foundation provides two types of runner users, Professional and Standard. Professional users can update any number of records from any data source supported in Foundation. Standard users can only update a single record at a time from any data source supported in Foundation. Solutions that include repeating web services or smart table functionality require users to have a Professional license.
Foundation - Digital Access License
Digital Access License restrictions |
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For ongoing usage of the Digital Access License, customers must have an active maintenance agreement. And, customers must annually share their solutions which involve the use of the Digital Access License. Automate reserves the right to audit the usage of these solutions to confirm compliance.
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The API is meant to be used for the solution processes that have been agreed with Automate to be used for the purpose of this API access from third party systems. If a new solution is used with the digital access API, the customer needs to inform Automate about this usage at the end of their subscription period. |
Automate reserves the right to modify the API, and to release subsequent versions of the API. The customer would be required to update their version of the Foundation platform to access this latest version of the API. |
The support available for a particular version of the Foundation platform also applies to its associated APIs. So, if a version of the Foundation software is in limited support, the related APIs will also be in limited support. Please review Automate Product Support Availability. |
Automate is not responsible for licensing enforcement in the third-party system and the customer is responsible to maintain their licensing agreement with the third-party system or SAP system connected with Foundation. |
The API can only be used to create/update a single business object with a single workflow process. The workflow process can be flat or hierarchical if it is updating a single business object. The workflow solution cannot be split into multiple processes or used as an input to another process that updates more than one instance of the business object. |
The APIs cannot be distributed to external parties or consultants for their own application development. The customer shall be responsible for the application in which this API is being consumed for interacting with Foundation forms and workflows and ultimately to post this data to SAP. |
In case the third-party system is on an external network, the customer shall be responsible for securing access of the API from the third-party application. |
Automate will provide support for the access of its API and not for any third-party application created using this API. The same applies for the development of the application wherein the customer is responsible for the third-party system that accesses the Foundation API to create the application. |
The API is not designed to work with bulk update scenarios. The overall performance of the third-party application using the digital access API is dependent on the solution design, environment configuration, network latency, geographical distribution of users, and other external factors. The customer is expected to consider these factors as they design their third-party application and data payload. |
Automate license management system
LMS is a license management system for Automate Foundation. Any other LMS functionality is provided as a courtesy by Automate to users. Automate reserves the right to discontinue, add, or remove LMS features in future releases without prior notice; this excludes basic license management functionality required for use of the Studio & Foundation software.