Privacy Settings - Automate_Evolve - Automate_Studio_Manager - Latest

Automate Studio Manager Guide

Product type
Software
Portfolio
Integrate
Product family
Automate
Product
Automate > Automate Studio Manager
Version
Latest
Language
English
Product name
Automate Studio Manager
Title
Automate Studio Manager Guide
Copyright
2024
First publish date
2018
Last updated
2024-07-22
Published on
2024-07-22T13:20:59.472887
Table 1. Changes in this topic
Change type Description
Deprecated in version 24.0 Not applicable for versions beyond 23.x

Precisely collects usage information and provides the data to our product team. This data gives our product team awareness of the most frequently used features and the ways in which our customers use the software. All this data is transmitted through a secure channel. This information can include things like the transaction codes you use, the number of records updated, when users access the software, etc. We never collect information related to things such as passwords, data transmitted to SAP, etc.

Precisely automatically collects product version information, system environment data, and usage data on a monthly basis. To see details about the information collected click here.

Below table shows the different privacy settings available:

Privacy Setting Description
Secure mode All usage and feature tracking data is collected. We never collect personal information such as passwords or data transmitted to SAP.
Secure-Anonymous mode Precisely collects data but user ROI Data is not collected in usage logs and reports.
Secure-Private mode No usage logs and feature tracking data is collected. You are still liable for usage audits as per licensing terms and conditions.

Secure Mode

Using the privacy settings, you can control which information the software automatically shares with Precisely. By selecting Secure Mode, you are agreeing that Precisely can collect the product version information, system environment data, and usage data necessary for license enforcement, considerations of future product improvements, and the enhancement of your reporting. Personally identifiable information such as a user name is anonymized within usage logs and reports before data is sent to Precisely. Precisely never collects information such as passwords or actual data transmitted to SAP.

Secure-Anonymous Mode

Using the privacy settings, you can control which information the software automatically shares with Precisely. By selecting Secure-Anonymous Mode, you are agreeing that Precisely can collect the product version information, system environment data, and usage data necessary for license enforcement and feature tracking. Personally identifiable information such as a user name is anonymized within usage logs and reports before data is sent to Precisely. Precisely never collects information such as passwords or data transmitted to SAP.

Secure-Private Mode

Using the privacy settings you can control what information is shared with Precisely. By selecting Secure-Private Mode, you are agreeing that you do not want to share any usage logs and feature tracking data with Precisely. Precisely will still collect the product version, environmental data and usage information from the software on a monthly basis. You are still responsible for ensuring correct usage as per licensing terms and conditions.

Below table shows the ROI data we collect in the different Privacy modes:

Item Secure Secure Anonymous Private Version
User ROI Data Y N N 20.0
Transaction ROI Data Y Y (some data not synced/anonymized) N 20.0
Query ROI Data Y Y (some data not synced/anonymized) N 20.0

User ROI Data

As a part of User ROI data we collect below information based on the different Privacy settings:

Field Description Sample Value (Secure Mode) Sample Value (Secure Anonymous Mode) Sample Value (Private Mode) Hash data
AssignedLicense Type of license assigned to the user. [Studio Developer-Subscription]/[Studio Developer-Perpetual] [Studio Developer-Subscription]/[Studio Developer-Perpetual] No value gets synchronized -
Browser Name of the browser MS-Edge-Chromium MS-Edge-Chromium No value gets synchronized -
BrowserVersion Version of browser on the user's client machine 87.0.664.60 87.0.664.60 No value gets synchronized -
ClientOSVersion Version of OS on the user's client machine (ClientOSVersion) windows-10 windows-10 No value gets synchronized -
CRMCustomerId Customer ID from the Salesforce 73h397H-JKSH-IU98-8JI8-78937HH3JKH8J 73h397H-JKSH-IU98-8JI8-78937HH3JKH8J No value gets synchronized -
Department Department of the user (if added in the Evolve system), else NULL Engineering Engineering No value gets synchronized -
DisplayName User display name John Doe - No value gets synchronized Y
ExcelVersion Excel version number XL2016 16.0.4993.1001 XL2016 16.0.4993.1001   -
LastLogin Data and time when user last logged in to Evolve/SM/Studio 2020-03-05 07:00:36:330 2020-03-05 07:00:36:330 No value gets synchronized -
LogId GUID for the log (generated and used internally) 56ADFDA7-7E14-KJH8-456J-684ABED6268 56ADFDA7-7E14-KJH8-456J-684ABED6268 No value gets synchronized -
OSVersion Version of Browser OS on the user's machine Windows 2016 Windows 2016 No value gets synchronized -
StudioVersion Version of Studio on the user's client machine 20.0000.2002.16005 20.0000.2002.16005 No value gets synchronized -
UserId GUID of the user, same as in Evolve/SM server 6119F83E-76D3-4HJK-B9AF-58A0JKL89H89 6119F83E-76D3-4HJK-B9AF-58A0JKL89H89 No value gets synchronized -
UserName Username with domain wse\abc - No value gets synchronized Y
UserROILogId Autoincrement ID to uniquely identify the log entry (generated and used internally) 1 1 No value gets synchronized -

Transaction ROI Data

As a part of Transaction ROI data we collect below information based on the different Privacy settings:

Field Description Sample Value (Secure Mode) Sample Value (Secure Anonymous Mode) Sample Value (Private Mode)
ActivityDateTime Date and time when the Transaction file was executed 2020-03-05 07:00:36:330 2020-03-05 07:00:36:330 No value gets synchronized
ClientProduct Studio/Integration Server. Here Integration Server means run by Worker Studio Studio No value gets synchronized
ConnectUserName Name of the user whose license was used to execute this entry wse\abc Private Users No value gets synchronized
CRMCustomerId Customer ID from the Salesforce 73h397H-JKSH-IU98-8JI8-78937HH3JKH8J Private Customers No value gets synchronized
CRMLicenseId License ID according to Salesforce L10165908 L10165908 No value gets synchronized
CustomerId Evolve/SM server ID (GUID) JHOI988-JKSH-ERT3-8JI8-EDFGE453WER24 JHOI988-JKSH-ERT3-8JI8-EDFGE453WER24 No value gets synchronized
CustomerName Customer name according to Salesforce Evolve_Customer_1 Private Customers No value gets synchronized
DataFile The complete path of the file on the client machine <Precisely>\Studio\Templates\file1.xlsx Empty String No value gets synchronized
License License (Module) Studio Developer/Studio Runner Studio Developer/Studio Runner No value gets synchronized
LicenseMode Type of server Evolve/SM Evolve/SM No value gets synchronized
LMSTransactionLogId Autoincrement ID to uniquely identify the log entry (generated and used internally) 1 1 No value gets synchronized
ManualUploadTime Time taken to upload each record manually via SAP 00:00:34 00:00:34 No value gets synchronized
Product Transaction/query. In this case query. Query Query No value gets synchronized
ProductVersion Studio Version 11.2.12 11.2.12 No value gets synchronized
ReasonForRun Reason for run entered by the runner Creating new material Empty String No value gets synchronized
RecordingMode Mode in which the script was recorded Standard/Non Batch Standard/Non Batch No value gets synchronized
RecordsUploaded Number of records uploaded 3 3 No value gets synchronized
ReferenceId Evolve/SM App ID (GUID) 3593JKJ9-JKSH-IU98-8JI8-78937HH3JKH8J 3593JKJ9-JKSH-IU98-8JI8-78937HH3JKH8J No value gets synchronized
RunErrors Number of error rows 0 0 No value gets synchronized
RunfailReason Reason for the run to fail if any, else Null Error message from SAP Error message from SAP No value gets synchronized
RunTime How much time does it take to run the file 00:00:02 00:00:02 No value gets synchronized
SAPClient SAP Client 800 Empty String No value gets synchronized
SAPSystem SAP System ID W6R/WE6 etc. Empty String No value gets synchronized
SAPTCode Tcode MM02/FB50 etc. MM02/FB50 etc. No value gets synchronized
SAPUser SAP username abc Empty String No value gets synchronized
ShuttleUploadTime Time taken to upload each record via Precisely Studio 00:00:01 00:00:01 No value gets synchronized
Source Run type Manual/Server Manual/Server No value gets synchronized
SyncDate Date and time when the logs were synced 2020-03-05 07:00:36:330 2020-03-05 07:00:36:330 No value gets synchronized
TimeSaved ManualUploadTime - ShuttleUploadtime 00:00:33 00:00:33 No value gets synchronized
TotalTimeSaved TimeSaved * number of records 00:01:33 00:01:33 No value gets synchronized
TransactionLogId ID of the transaction log (generated and used internally) 23 23 No value gets synchronized
TxrTitle Name of the Transaction file MM02_MaterialMaster.Txr Empty String No value gets synchronized
UploadTime Date and time when the Transaction file was executed 2020-03-05 07:00:36:330 2020-03-05 07:00:36:330 No value gets synchronized

Query ROI Data

As a part of Query ROI data we collect below information based on the different Privacy settings:

Field Description Sample Value (Secure Mode) Sample Value (Secure Anonymous Mode) Sample Value (Private Mode)
Client SAP Client 800 800 No value gets synchronized
ClientProduct Studio/Integration Server. Here Integration Server means run by Worker/Web Worker Studio Studio No value gets synchronized
ConnectUserName Name of the user whose license was used to execute this entry wse\abc Private Users No value gets synchronized
CRMCustomerId Customer ID from the Salesforce 40416 Private Customers No value gets synchronized
CRMLicenseId License ID according to Salesforce L10165908 L10165908 No value gets synchronized
CustomerId Evolve/SM server ID (GUID) JHOI988-JKSH-ERT3-8JI8-EDFGE453WER24 JHOI988-JKSH-ERT3-8JI8-EDFGE453WER24 No value gets synchronized
CustomerName Customer name according to Salesforce Evolve_Customer_1 Private Customers No value gets synchronized
DateTimeOfRun Date and time when the file was run 2020-03-05 07:00:36:330 Empty String No value gets synchronized
License License (Module) Studio Developer/Studio Runner Studio Developer/Studio Runner No value gets synchronized
LicenseMode Type of server Evolve/SM Evolve/SM No value gets synchronized
LMSQueryLogId Autoincrement ID to uniquely identify the log entry 1 1 No value gets synchronized
NumberOfRecords Number of records extracted by Query 432 432 No value gets synchronized
OutputFields Name of output fields from the SAP tables (tableName.fieldName) MARA.MAKTX, MARA.BRGEW,MAKT.MAKGW MARA.MAKTX, MARA.BRGEW,MAKT.MAKGW No value gets synchronized
Product Transaction/query. In this case query. Query Query No value gets synchronized
ProductVersion Studio Version 20.0000.2002.16005 20.0000.2002.16005 No value gets synchronized
QueryFileName Name of the Query file Query_MARA.qsq Empty String No value gets synchronized
QueryLogId ID of the transaction log 23 23 No value gets synchronized
QueryUnattendedLogId This column is not used/extracted anywhere 0 0 No value gets synchronized
ReasonForRun Reason for run entered by the runner Checking if material exits or not Empty String No value gets synchronized
ReferenceId Evolve/SM App ID (GUID) in which Query exists JHOI988-JKSH-ERT3-8JI8-EDFGE453WER24 JHOI988-JKSH-ERT3-8JI8-EDFGE453WER24 No value gets synchronized
ResultFileName File name in which the Query output was saved <EvolveServer>/FinanceApp/Query/MAKT.Qsq Empty String No value gets synchronized
SAPSystem SAP System ID W6R/WE6 etc. Empty String No value gets synchronized
SelectionFields Fields used in the Query criteria MARA.MAKTX, MARA.BRGEW MARA.MAKTX, MARA.BRGEW No value gets synchronized
Source Run type Manual/Server Manual/Server No value gets synchronized
SyncDate Date and time when the logs were synced 2020-03-05 07:00:36:330 2020-03-05 07:00:36:330 No value gets synchronized
TablesUsed Name of tables used in the Query MARA,MAKT,MATNR MARA,MAKT,MATNR No value gets synchronized
TimeToExecute Time it took to execute the Query 0:00:07 0:00:07 No value gets synchronized
UserName SAP Username abc Empty String No value gets synchronized
Note:

Until version 20.1, the data recorded in Connect and the time savings that is derived and shared with customers, includes both posting and validation runs. From version 20.2, both posting and validate runs are shown in logs. The time savings done is used while posting for ROI calculations. Posting run and Test run are included in ROI calculations and Validate run is excluded from all the ROI calculations. There is a flag for all three: Run, Test, and Validate.

You can filter out Test runs and view only production ROI data. This option is available in Connect UI as well.